School of Public Health

Travel Awards

Travel awards are available to support travel for Epi students presenting a paper or poster at a major conference in the field. The grants can help you defray some conference registration and travel costs. 

If you are working on a funded project, first talk with your supervisor and request that your expenses be covered by the project before requesting funds from the department. If your supervisor does not have funds, follow the Epi travel policy guidelines below.

Awards are competitive and considered on a case-by-case basis. To apply, please fill out the Student Travel Request Form and email the completed form to DJ Miller (mrmiller@uw.edu).

Deadlines

  • August 15 for travel between October 1 and January 31
  • November 15 for travel between January 1 and April 30
  • February 10 for travel between April 1 and July 31 
  • May 15 for travel between July 1 and October 31

Decisions are expected to follow the pattern shown below:

  • Student must be registered during academic quarter of travel to be eligible for Epi funds.
  • Up to $200 of expenses reimbursed for regional conferences held in the NW (reached by driving or by train).
  • Up to $500 of expenses reimbursed for a national/international conference out of the region.
  • Maximum of one travel award per student, per year (July 1 – June 30). In cases when the number of travel requests exceeds available funding, the department will take into consideration the number of awards a student has received in previous years.
  • Priority given to PhD students.

Within two weeks after the conference, students who receive funding must submit a short, two–three paragraph summary about their experience at the conference for the News section of the Epi website to the Epi Communications Team at epicomms@uw.edu. A picture from the conference would also be appreciated. Students who do not submit the write-up will not be eligible for further travel funding from the department.

Reimbursement requests must be initiated within 30 days of travel, otherwise the award may be rescinded to provide travel resources to another student. Contact the Epi Finance Coordinator (epipays@uw.edu) for reimbursement.