New Epi Affiliate, Adjunct, and Clinical Faculty Handbook

New Epi Affiliate, Adjunct, and Clinical Faculty Handbook


Welcome to Epi! We are thrilled you are here! This document contains important links for affiliate, adjunct, and clinical faculty in the Department of Epidemiology. These resources will help support you mentoring Epi students, chairing or participating on a student committee, instructing an Epi course, among other areas of engagement. This will also help you set uo your UW NetID, UW email, and Epi web profile. This document is updated annually, so please visit the Epi Intranet>Faculty Resources> Resources for AAC Faculty to check for updates.

Getting Set Up (for affiliate and clinical faculty)

UW Net ID a & Email (Outlook)

If you setup your UW Net ID, please go to the website listed below. If you are not already set up with UW email, go to the following website to get your email set up. We recommend using Outlook for your UW email account. If you have questions about the set up process, please call IT directly at the number listed below. 


Phone:  UW IT Services Help Desk (206) 221-5000


With your UW NetID, you can access “MyUW” to review your home/mailing address, emergency contact information, home division box number and campus address, update passwords and check your husky card balance.


Workday is the UW Human Resources and Payroll system and includes a web portal that contains information such as your home address and your bank selections for direct deposit of your pay.  To ensure an additional layer of protection of your personal data, the University has implemented two-factor authentication (2FA) through the vendor Duo. This is required to use Workday.



The Integrated Service Center (ISC) comprises several teams ranging from generalists to specialists, with the common goal of providing enhanced customer support and optimizing Workday operations. The ISC’s teams include customer support representatives, payroll, benefits and the application management team. These teams collaborate with UW-HR, UW-IT, Academic Personnel and other central business as well campus leadership, departments, and administrators to improve human resource and payroll processes. Visit the ISC’s list of services to get a better understanding of the various services they provide. University faculty can access find more useful information and resources by visiting their website:

Epi Faculty Profile (public view)

Epi Administration will create a public profile for you for public viewing on our Department website. We ask you to provide some basic information to help us populate this profile. Please email if you have any updates to your public profile. We encourage you to refer to pages for other existing Epi faculty as examples:  Faculty | Department of Epidemiology (

UW Directory

Make sure you are searchable in the UW directory

To do this:

  • Login to
  • On the left side click “Profile”
  • Scroll to UW Directory section and select “Change Directory Setting”
  • Update Name, Number, Mailbox, etc
    • Our mailbox number is 351619
  • Scroll to “Information Sharing Settings” -> “Manage your UW Directory Listing”
  • Check “Publish your information in the UW Directory” and “Show email address(es)
  • Click “Update”

EPI Fundamental Resources

Mentorship and Student Committee Resources

Teaching Resources

  • New Instructor Handbook: New Instructor Handbook | Department of Epidemiology (
  • Items to complete if you are instructing or co-instructing an Epi course
    • CDP survey (for those for whom this is requested)
    • Instructor self-evaluation at the end of the quarter (will be sent to you during the quarter you are teaching)
    • The Epi Curriculum Committee with schedule an instructor check-in with you during the quarter you are teaching an Epi course.
      • The “instructor check-ins” are intended to provide a forum for Epi faculty to build community around teaching and connecting with others who are teaching the current quarter and future quarters. We believe that these check-ins can facilitate awareness of other Epi courses, communication and support between faculty, and exchange of resources and insight that support pedagogical growth. Right now, we are planning one for winter quarter and one for spring, and then we will evaluate how these are going.

Research Resources (Additional training may be required)

UW Office of Research

Contact Information: Contact Us – UW Research (

Required Research Training Site

The Office of Research has provided the UW research community with a single definitive source of information on required trainings related to the conduct of research.  This includes:

  • Overview of research areas and related required training
  • Detailed description for each training, incl. frequency and target audience
  • Access to training registrations



Faculty Effort Certification

Signed documentation is required whenever salaries are charged to grants/contracts, or when related sponsored agreements share the cost of faculty salaries.  Any time spent on instruction, research, administration, service or clinical activity is considered to be faculty effort.


Faculty Grants Management

Principal investigators with active, externally funded grants and contracts are required to participate in this program.  Failure to comply with this program will result in the loss of the principal investigator’s expenditure authority on grants, and will prevent any future submission of additional grant proposals.


Animal Use Training

If you will be working with animal subjects in your research endeavor, you are required to complete “Animal Use Laws and Regulations” training.  You will also be required to complete animal training specific to your research area.


Human Subjects Training

If you will be working with human subjects in your research endeavor, you are required to complete the training module for ethical research practices online.


Good Clinical Practices Training

Researchers working in behavioral or biomedical clinical research must sometimes complete training in Good Clinical Practice (GCP) in order to meet the requirements of the organizations they are affiliated with, funding agencies, or study sponsors. GCP training educates researchers on the fundamental principles of conducting high quality clinical trials.


Clinical Trials Training
If you will be involved in the conduct, oversight or management of NIH-funded clinical trials you will need to complete the training.
More information on Clinical Trials and what is required:

Getting Around Campus

Campus Maps

Navigating around the UW campus and the University of Washington Medical Center can be challenging; the following websites can be very helpful as you familiarize yourself:

Parking/Transportation (Commuter Services)
Many Epi faculty and staff use the Portage Bay parking lot, which allows payment on a pay-per-use basis (rather than a set monthly/quarterly fee). Other lots typically have waitlists. The UW Transportation Center located on Campus Parkway and University Way, just west of Schmitz Hall. UW Parking passes can be obtained online here:
Hours: Monday-Friday 7:30am-5pm
Address: 1320 NE Campus Parkway, Seattle, WA 98105
Phone: (206) 221-3701
Website (overview):

Health Sciences Express Shuttle
Free shuttle that stops at UWMC Montlake, HMC, UW Tower, and UWMC Roosevelt: