School of Public Health

Travel Awards

Travel awards are available to support travel for Epi students presenting a paper or poster at a major conference in the field. The grants can help you defray some conference registration and travel costs. 

If you are working on a funded project, first talk with your supervisor and request that your expenses be covered by the project before requesting funds from the department. If your supervisor does not have funds, follow the Epi travel policy guidelines below.

Awards are competitive and considered on a case-by-case basis. To apply, please fill out the Student Travel Request Form and email the completed form to DJ Miller (mrmiller@uw.edu).

Deadlines

  • August 15 for travel between October 1 and January 31
  • November 15 for travel between January 1 and April 30
  • February 10 for travel between April 1 and July 31 
  • May 15 for travel between July 1 and October 31

Decisions are expected to follow the pattern shown below:

  • Student must be registered during academic quarter of travel to be eligible for Epi funds.
  • Up to $200 of expenses reimbursed for regional conferences held in the NW (reached by driving or by train).
  • Up to $500 of expenses reimbursed for a national/international conference out of the region.
  • Maximum of one travel award per student, per year (July 1 – June 30). In cases when the number of travel requests exceeds available funding, the department will take into consideration the number of awards a student has received in previous years.
  • Priority given to PhD students.

Within two weeks after the conference, students who receive funding must submit a short, two–three paragraph summary about their experience at the conference for the News section of the Epi website to Erica MacArthur. A picture from the conference would also be appreciated. Students who do not submit the write-up will not be eligible for further travel funding from the department.

Reimbursement requests must be initiated within 30 days of travel, otherwise the award may be rescinded to provide travel resources to another student. Contact the Epi Finance Coordinator (epipays@uw.edu) for reimbursement.

Graduate students who are presenting a paper or who are an invited speaker at a conference may also be eligible for travel support from the Graduate School Fund for Excellence in Innovation (GSFEI). Students do not need to take any extra steps to be considered for GSFEI funding. If the department approves the student’s Epi funding request, Epi staff will then submit the request to the Graduate School. GSFEI funds can be applied only to transportation expenses (planes, train, automobiles); they cannot be applied to conference fees, hotel, lodging, or food. Any funds received from GSFEI are in addition to the total possible award from the department.

Nithya Kannan, a master’s student in our maternal and child health program, traveled to Scottsdale, Arizona for the Pediatric Trauma Society (PTS) 2nd Annual Meeting. There she made two presentations: Timely Hemodynamic Resuscitation and Outcomes in Severe Pediatric Traumatic Brain Injury and Emergency Department Intracranial Pressure Monitoring and Outcomes in Severe Traumatic Brain Injury. “I thoroughly enjoyed presenting the papers and discussing the questions following the presentations,” Kannan says. “I had the opportunity to learn new ways of looking at my data. Plus, the meeting helped me keep up-to-date with the injury prevention practices used currently in the field of pediatric trauma.” 

Alastair Matheson, a doctoral student in epidemiology, traveled to Philadelphia, Pennsylvania for the American Society of Tropical Medicine and Hygiene (ASTMH) meeting to present part of his dissertation work in a poster session. After returning from the meeting, Matheson shares, “In addition to the networking opportunities, there were some great sessions on the need to better differentiate etiologies of childhood fevers, the challenges for malaria elimination, and the spread of mosquito-borne diseases such as dengue and chikungunya in the Americas.”