Meal and Light Refreshments

You may purchase meals and light refreshments for employees, students, and official guests under certain UW criteria to include:

• the source of funds,
• type of budget,
• purpose of the event, and
• a list of the attendees.

Prior to purchase, review the UW Food Policy. This guidance is in place to ensure that all food charges are allowable and appropriate for the funding source. An advance approval form 1798 (prior to the date when food will be served) is required. For recurring events, the form only needs to be completed once prior to the initial event and copied for future events.

*Grant, contract, or other sponsored project funds may not be used if the sponsor regulations or specific agreement guidelines prohibit the purchase of food for the purposes covered by this policy.

If you have questions about UW’s Food Policy, please contact Matt Anderson (matta@uw.edu) or call 206-616-1767.