School of Public Health

Non-Travel Awards

UPDATE: Spring Quarter 2020
In order to provide flexibility to Epidemiology students and unique expenses linked to the current COVID-19 situation and classes being delivered remotely, Epidemiology students may now submit requests for Non-Travel Awards at any time during Spring Quarter 2020, and need not wait for the previously posted application deadline of May 15. Continue to follow the other standard application procedures and submit your “Student Non-Travel Expense Request Form” to the Epi Administrator (DJ Miller: mrmiller@uw.edu). 

Requests will be reviewed as received, on a case-by-case basis, with special consideration given to expenses unique to the current situation.

What types of expenses will be considered for department “Non-Travel Expense” funds?

  • Expenses related to COVID-19 situation
  • Costs associated with remote learning
  • Publication Costs
  • Poster Printing (e.g., when presenting a research poster)
  • Other items not specifically excluded on the list below will be considered on a case by case basis 

What types of expenses will not be considered for department “Non-Travel Expense” funds?

  • Direct travel expenses such as airfare, conference registration, lodging, and per diem. Travel expenses of that nature should be considered for funds from the Epi Student Travel Awards.
  • Professional membership dues

Awards are competitive and based on the quality and appropriateness of the requests. To apply for an award, please fill out the Student Non-Travel Expense Request Form and email the completed form to DJ Miller (mrmiller@uw.edu).

Requests are considered four times a year. Due Dates:

  • August 15 
  • November 15 
  • February 10
  • May 15*
    • *Non-Travel Awards can be requested anytime throughout Spring Quarter 2020. 

Although each request is considered on its own merits and is subject to availability of funds, decisions regarding student funding are expected to follow the pattern shown below:

  • Maximum of $250 per award. 
  • Maximum of one award per student, per year (July 1 – June 30). In cases when the number of requests exceeds available funding, the department will take into consideration the number of awards a student has received in previous years. 
  • Priority given to PhD students. 

Reimbursement requests must be initiated within 30 days of travel, otherwise the award may be rescinded to provide travel resources to another student. Contact the Epi Finance Coordinator (epipays@uw.edu) for reimbursement.