School of Public Health

Non-Travel Awards

A limited number of awards are available to support non-travel expenses for Epi students, including publication costs, poster printing (when presenting a research poster), and other items on a case by case basis. The grants can help you defray some of these costs. 

If you are working on a funded project, first talk with your supervisor and request that your expenses be covered by the project before requesting funds from the department. If your supervisor does not have funds, follow the policy guidelines below.

What types of expenses will be considered for department “Non-Travel Expense” funds?

  • Publication Costs
  • Poster Printing (e.g., when presenting a research poster)
  • Other items not specifically excluded on the list below will be considered on a case by case basis 

What types of expenses will not be considered for department “Non-Travel Expense” funds?

  • Direct travel expenses such as airfare, conference registration, lodging, and per diem. Travel expenses of that nature should be considered for funds from the Epi Student Travel Awards.
  • Professional membership dues

Awards are competitive and based on the quality and appropriateness of the requests. To apply for an award, please fill out the Student Non-Travel Expense Request Form and email the completed form to DJ Miller (mrmiller@uw.edu).

Requests are considered four times a year. Due Dates:

  • August 15 
  • November 15 
  • February 10
  • May 15 

Although each request is considered on its own merits and is subject to availability of funds, decisions regarding student funding are expected to follow the pattern shown below:

  • Maximum of $250 per award. 
  • Maximum of one award per student, per year (July 1 – June 30). In cases when the number of requests exceeds available funding, the department will take into consideration the number of awards a student has received in previous years. 
  • Priority given to PhD students. 

Reimbursement requests must be initiated within 30 days of travel, otherwise the award may be rescinded to provide travel resources to another student. Contact the Epi Finance Coordinator (epipays@uw.edu) for reimbursement.